Deleting a company in Tally Prime is not a tedious job. But you should know all the steps to do that particular task. In this blog, we will discuss every step for deleting a company in TallyPrime. Make sure that you did not make any mistakes in the middle of this process. It is said to give caution to this process because we are permanently removing all associated data. Remember this deletion is permanent, so if you want to back up any data, do it at the earliest.
Steps to Delete a Company in TallyPrime
There are certain instances in Tally Prime where you can delete a company when it is no longer needed or was created in error. Tally Prime is a widely used software that helps to manage multiple companies simultaneously. The steps to delete a company are as follows:
- The first step is to open TallyPrime and navigate to the Gateway of Tally.
- Click the Company Option at the top, and from the drop-down menu select “alter”.
- From the list of companies, select the company you want to delete and press Enter to view the company alteration screen.
- When the company alteration screen appears, press Alt+D to delete that particular company.
- On this action, A Query like “Delete?” will appear. Press Yes if you are sure you want to delete the company.
- When you press Yes, an additional prompt will appear: “Are you sure you want to delete the company?”. If you are sure again, press Yes again.
- If you want to delete the company’s data files, you can delete the company’s folder manually from the Tally Prime Data Directory. This is an optional step which have to be done very cautiously.
How to Delete a Company In TallyPrime Gold
Most versions of Tally Prime require different processes to delete companies. In the Tally Prime Gold, to delete a company, follow the steps below:
- Open TallyPrime Gold Software and navigate to the Gateway of Tally.
- Press the Company. Choose Alter option.
- Highlight the company that has to be deleted. Enter to go to the company alteration screen.
- Press Alt+D to delete that particular company. Upon this action, a query “Delete?” will appear. You have to answer it as yes or no. On clicking yes, another prompt will occur to confirm whether you want to delete the company. If you are sure, click Yes and complete the process.
- You can manually remove data files from the Tally Prime data directory if you wish to do so.
Process To Delete A Company In Tally Prime 6.0
The steps to delete a company in Tally Prime 6.0 are as shown below. Read it carefully as it is an irreversible process.
- Open TallyPrime 6.0 and navigate to the Gateway of Tally.
- Go to the Company option at the top of the screen. Select the Alter Sub option.
- Select the company to be deleted from the list. And press enter, it will go to the company Alteration screen.
- Initiate the Deletion process by clicking Alt+D, and a query named “Delete?” will pop up. Give yes as an answer.
- You can confirm deletion by giving yes to another prompt that pops up, which is “Are you sure that you want to delete the company? On pressing Yes, the deletion will occur immediately.
Steps To Delete A Company In TallyPrime Silver
In TallyPrime Silver, which is a single-user edition, deleting a company is not a meticulous job, but there are some considerations in this process. These are the steps to delete a company in Tally Prime Silver 6.0:
- Open Tally Prime Silver and ensure that you are at the gateway of Tally.
- Go to Company Menu, click on the company option, and select Alter.
- Select the Company you want to delete from the company list and go to the Company Alteration Screen.
- Press Alt+D on your keyboard. A confirmation prompt will appear asking, “Delete?”. Click yes to proceed. Then you may get a second prompt: “Are you sure you want to delete the company?”. Click Yes again to permanently delete the company.
Steps To Delete a Company In TallyPrime Without A Password
In any Tally Prime version, deleting a company that is protected by a TallyVault password or user access controls is one of the tiresome jobs. If there is no password and you have access to credentials, then the process is a smooth one.
Below are the steps and considerations for deleting a company in TallyPrime 6.0 (Silver) without a password:
- Launch TallyPrime Silver and go to the Gateway of Tally.
- Click the company option above the screen and select Alter.
- A list of companies will come, select the company you want to delete, press enter, and go to the company alteration screen.
- You can check whether it is the correct company you selected by looking at the name and the financial year.
- To delete, Press Alt+D. You will get a prompt asking “Delete?” If you click yes, you will get a second prompt asking, Are you sure you want to delete the company? Again, press Yes to complete the action.
Steps To Permanently Delete A Company In Tally Prime
There are specific ways to permanently delete a company in Tally Prime. The steps are shown below:
- Open TallyPrime and navigate to the Gateway of Tally.
- Click Company and select Alter.
- Select the preferred company you wish to delete and go to the company alteration screen.
- A prompt asking “Delete?” will occur, and give yes as an answer. Again, one more prompt asks whether you are sure to delete the company.
- Press yes to permanently delete the company.
- If you want to manually know whether data is completely removed, close TallyPrime and go to the TallyPrime data directory(default: C:\Users\Public\TallyPrime\Data).
- Please locate the folder corresponding to the company (named with a number like 00001, 00002, etc.). The company number is shown at the top of the TallyPrime screen when the company is loaded.
- Delete the folder. This ensures no unwanted data remains on your system. All these details are taught in an online Tally Prime course, so it is better to enroll in one as soon as possible at a reputable institution.
Points to Remember
- If you want to back up the data, press Alt+Y and select Back Up from the Gateway of Tally to avoid permanent data loss.
- If there is no TallyVault or the user password is set, we require no credentials for deletion. But if a password is set for the Tally Vault and you have no password with you, you can only manually delete it or contact Tally Solutions Support.
- Note that if it is an active company, you can’t delete it. But there is another option: switching to another company. For that, you can press Alt+K and then select the company first.
- Understand that Tally Prime Silver is a single-user edition with no multi-user conflicts.
- If you encounter any access issues or errors, such as ‘Company in Use,’ check whether Tally Prime is open elsewhere, or restart the application.
Conclusion
We have discussed several steps to delete a company in TallyPrime. We have also familiarised ourselves with those steps in different versions of TallyPrime. Before deleting any company, you have to check twice whether the selected company details are correct or not. Check the Company name and other information with utmost accuracy.
Deletion is an irreversible process, so you must be sure that you are taking the right action. Sometimes minor errors, like a “company in use”, pop up. In such cases, just check whether TallyPrime is open. The thing is, we have to be very cautious in this process. When we check everything and take action, it will provide the result we expect. To learn more about these techniques, join the Tally Prime course in Finprov and earn a trusted Tally Prime certification as an asset alongside your existing qualifications.
FAQs
1. Can you delete a company in use in Tally Prime?
No, you cannot delete an active company in Tally Prime.
2. Can you recover a company after we delete it in Tally Prime?
No, we cannot recover a company after deleting it in TallyPrime. It’s better to back up important information in case of an emergency.
3. What happens when you delete a group of companies in Tally Prime?
When we delete a group company, its group structure will only be deleted. It will not affect the individual member companies. We can access these individual member companies and use them independently. You have to delete those member companies separately if you need to delete their data too.
4. Can we delete multiple companies at once in Tally Prime?
Yes! We can delete multiple companies at once in Tally Prime. To delete multiple companies, go to the Gateway of Tally and press Alt+K(Company), then select multiple companies from the list, press Alt+D, and confirm deletion.
5. What are the things you should remember before deleting a company in TallyPrime?
Always remember to back up all critical data, and check that you are selecting the right company. Also, confirm that there are no pending transactions. If it is a group company, also remember to delete member companies.
